PERFORMANCE OF HIGHER EDUCATION ARCHIVE INSTITUTION (STUDY OF TWO PUBLIC UNIVERSITIES)

Archives are a vital component in recording every trace of history. It will display a variety of very important information from every incident experienced by an institution. On one occasion the Minister of Finance Sri Mulyani emphasized that State Property (BMN) reflects the civilization of a country, reflects a country's ability to plan better, reflects a nation that values what it builds itself (in Indonesia) appreciates every rupiah spent from State Revenue and Expenditure Budget (APBN) so that it can be passed on to future generations (Tim, 2018). The archive cannot be underestimated because it involves the integrity of the assets owned by the largest institution in this case the state and the institutions within it, including in this case universities. Because the institution is a place for educated people, it is at least able to provide a maximum example to the community. Archive institutions in Indonesian tertiary institutions must be formed according to the orders of Law Number 43 of 2009 concerning Archives. This is stated in Paragraph 4 of the Higher Education Archives Article 27 states: 1. College archives are higher education archival institutions (LKPT). 2. State universities are required to establish university archives. 3. The formation of higher education archives is carried out under the provisions of laws and regulations. 4. University archives as referred to in paragraph (1) are required to carry out the management of static archives received from work units and academics in the tertiary institution. This law is strengthened by Government Regulation no. 28 of 2012 concerning the Implementation of Law Number 43 of 2009 concerning Archives in Article 11 paragraph 4 states that "Higher education archiving institutions are responsible for fostering archives for work units in the rectorate, faculty, academic community, and/or work units with the designation others in higher education”. This is further emphasized regarding the form of the organization contained in Article 134 which regulates the structure, duties, and responsibilities, as well as the organizational structure, functions, and duties which are tailored to the needs of the higher education institutions (Zaenudin, 2013). The four archival institutions, namely the National Archives of the Republic of Indonesia (ANRI), provincial archives, district/city regional archives, and university archives, which are new actors are university archives (PT), while others are old actors. College according to (Munadi, 2020) absolutely must have archives and archival institutions because of the importance of each internal and external accreditation both at the university level and study program as well as compliance audit. Both must be supported by complete and credible archives so that it has an impact on the accountability and credibility of the institution. This mandate, if implemented by PT, will make the LKPT stronger because the legal basis requires the PT to support in terms of institutions, human resources, infrastructure, and budget. This is done according to (Smith, 2007)Archival institutions are an asset to support the institution to be efficient and effective, which is very significant in the future. But so far what happened according to (Blobaum, 2017) is that Archives are typically imagined as a file morgue, that dusty place to which papers, records, and other collections are deposited for permanent storage. Archives are usually thought of as morgue files, dusty places where papers, notes, and other collections are stored for permanent storage. The results of research conducted at several major universities in Indonesia concluded that archive management in several universities experienced limitations in terms of policies, institutions, human resources, facilities, and infrastructure. In addition, it also appears that LKPT does not yet have maximum authority in managing archives at related universities (Juliet & et al, 2013). Meanwhile, in this digital era, changes in archive management need to be seen not only in a technical context, but archive management in the digital era should consider the user's point of view and the dynamics of behavior and the needs of all related (Putranto, 2017). Seeing the importance of archives and the institutions that manage them, research is needed on the performance of higher education archival institutions seen from their websites, where the current era has become a necessity for the existence of websites in every institution. This paper aims to determine the performance of higher education archival institutions (LKPT) viewed from the website in terms of the completeness of features and the level of novelty uploaded.

This study aims to reveal the performance of higher education archival institutions, especially at UGM and Unair. The research method used in this study is to use a qualitative research methodology. While the approach used in this study is a content analysis that begins with unitizing, data reduction, inference, and analysis (Krippendorf, 2004). The way to examine it is by observing the content on the website of the university archives institution with the validation of texts related to the university archives in general and specifically at the 2 state universities. Then the data has been obtained from these websites is reduced and carried out abductively inferring contextual phenomena, namely taking important points from contextual data reduction to be used as constructs and finally analysis. The main website obtained with the following address: Table 1. LKPT website address College LKPT website LKPT UGM https://arsip.ugm.ac.id/ LKPT Airlangga University https://arsip.unair.ac.id/ Data analysis used descriptive statistics and explained using descriptive qualitative

The two tertiary institutions that were taken as the study of this research showed differences in the appearance of the archival institution website. The picture is as follows. Figure 1. LKPT Gadjah Mada University (UGM) and LKPT Airlangga University website Figure 1 shows that each institution is different in providing a feature view. The completeness of features can be seen from the appearance of LKPT UGM compared to LKPT Unair. The details can be seen in the following table. Table 2. LKPT website content LKPT UGM LKPT Airlangga University Home Home Profile About Service Service Publication Publication Khazanah Profile News Release UGM News News Unair's treasure Search Products and Services Opinion UGM in Memory History and Identity of UGM Archive Search Filing Guide Khazanah Journal Static Archival Information System Inactive Archival Information System Archives Regulations Source Manuscripts Documentary film Each of these features has sub-features and some are not. Judging from the sub-features, the situation is still the same, namely UGM is more complete than Unair. Meanwhile, seen from the age difference between the establishment of the university and the establishment of archival institutions, can be seen as follows. Table 3. Time standing of LKPT LKPT UGM The Difference with the establishment of the university LKPT Airlangga University Similar to the Establishment of the University 11 September 2004 55 years, over 3 months 29 April 2011 57 years The calculation of the difference between the establishment of the LKPT and the establishment of a tertiary institution is seen from the establishment of UGM on 19 December 1949 and Airlangga University on 10 November 1954. Meanwhile, the Rector's Decree number 83 / H3 / KR / 2011 concerning the Establishment of the Archives Unit of Airlangga University on 29 April 2011. Table 4. Time standing of LKPT LKPT UGM The Difference with the ratification of the Archives Law LKPT Airlangga University The Difference with the ratification of the Archives Law 11 September 2004 5 years 1 month before 29 April 2011 1 year 6 months later The calculation of the difference between the formation of the LKPT and the enactment of the Archive Law is the date 23 October 2009. The calculation of the difference between the formation of the LKPT and the enactment of the Archive Law is 23 October 2009. From this it appears that UGM was even earlier established than the issuance of the Archives Law by the state. Meanwhile, Airlangga University LKPT followed 1 year after being formed by the law. Table 5. The Legality of Establishment of LKPT LKPT UGM LKPT Airlangga University Rector's Decree No.249 / P / SK / HT / 2004 Chancellor's Decree Number 83 / H3 / KR / 2011 The following is the Rector's Decree from each University, both UGM and Airlangga University. This indicates that the established LKPT is an official institution and is ready to carry out its duties under archival regulations. Table 6. LKPT vision LKPT UGM LKPT Airlangga University To become a center for development and archival information services in support of world-class and well-managed research universities Making the Archives of Airlangga University a center for information storage and preservation to develop science, technology, arts, and culture. In achieving the vision of LKPT UGM, namely to become a center for archival information in supporting university research activities in the international arena. This is proven by LKPT UGM following world-class professional associations. Meanwhile, the vision of LKPT Airlangga University focuses on preserving information for science in general. Table 7. LKPT accreditation LKPT UGM LKPT Airlangga University Accreditation A from ANRI - UGM accreditation gets an A from ANRI, while LKPT Universitas Airlangga has no information regarding accreditation. Table 8. Participation of the Association LKPT UGM LKPT Airlangga University The International Council on Archives (ICA) The table above shows that LKPT UGM participates in international archival associations, while LKPT Universitas Airlangga does not participate in either national or international associations. Table 9. LKPT mission LKPT UGM LKPT Airlangga University Save university archives as a source of collective information and memory at Gadjah Mada University. Supporting Airlangga University in implementing the tri dharma of higher education through optimal use of archives Carrying out archives management (Archives Management), managing inactive archives and developing Records Center, as well as developing archival information technology. Making archives as evidence of the performance accountability of all work units within Unair. Manage Unair archives in accordance with national standards in the field of correspondence and archival management. Implement and optimize internal and external archival information services. Providing appropriate information services through optimal archive retrieval The mission carried out by the two universities above is the translation of the vision that has been set earlier. In its mission, LKPT UGM more comprehensively mentions the various archives that are stored and well managed as materials for optimizing various services both internal and external. Meanwhile, LKPT Airlangga University said that its main mission in managing archives is to carry out the tri dharma of higher education optimally. Table 10. LKPT Organizational Structure LKPT UGM LKPT Airlangga University Head of Archives Head of Administration and Archives Innovation, Preservation and Conversion of Archives Head of Administration and Archives Section Static Archives Manager Coordinator Information and Archive System Development Inactive Archives Manager Coordinator Archivist Functional Position The organizational structure of higher education archival institutions at Airlangga University looks very technical compared to UGM. This can be read from the explanation of the LKPT UGM organizational structure which is so simple and efficient compared to the information from the LKPT Airlangga University. Table 11. Profile content / About Website of LKPT UGM Website of LKPT Airlangga University A Brief History A Brief History Vision and mission Vision and mission Institutional Organization Organizational structure Location In terms of profile content, the two universities have almost the same feature content. The only visible difference is in the description of the location, and this is not fundamental, although it would be better to explain it. Table 12. Content of LKPT products and services Website of UGM LKPT Website of LKPT Airlangga University - AMERTA Records Audit System (SAKA) Regarding products and services, LKPT Airlangga University owns and offers an Amerta readiness audit system for institutions interested in running and managing records in the institution. Meanwhile, LKPT UGM does not develop a system to become a product for outsiders. Table 13. LKPT service content LKPT UGM LKPT Airlangga University Consultation Archive Processing Consulting Archive Access Archives Collection Field Work Practises - Internship - Training Amenities In this case, what differentiates the content between LKPT UGM and Airlangga University is the opportunity for (Field Work Practices) - Internship - Training for those who want to practice archive management at LKPT UGM. Table 14. Content of LKPT publication LKPT UGM LKPT Airlangga University Archival Journal ARSIP Magazine Source Manuscripts Regulations Documentary film IcoAshe Gallery2019 Exhibition - Seminar - The publication content shows that LKPT UGM is more complete than LKPT Airlangga University where the creativity of the activities held is published in full according to its segmentation in LKPT UGM.

The conclusion in this study is the two universities, namely UGM and Unair through the Higher Education Archives Institute (LKPT) have performed well under the mandate of the law. Both universities have set good examples for higher education institutions in creating features on their websites in the form of LKPT. The existence of these institutions indirectly gives a signal that the two universities are ready to manage and develop archives both in written and digital documents. Meanwhile, the difference that can be seen in the website features, as well as their development, are more complete and exploratory by UGM compared to Unair. However, Unair has a product/service regarding the AMERTA Archives Audit System (SAKA). The implication of this research is the universities early must tidy up their various documentation thoroughly so that it will make it easier for higher education institutions to create digital archives. It is not only the university that will benefit from digitalization but also the wider community. While suggestions for future research are that research should be able to reveal the development of archival institutions outside these two major universities. This will further explore the development of the Higher Education Archives Institute in Indonesia